SOUTHWESTERN HILLS NEIGHBORHOOD ASSOCIATION BYLAWS
SOUTHWESTERN HILLS NEIGHBORHOOD ASSOCIATION
(Revised and approved General Meeting, November 8, 2018)
ARTICLE ONE: NAME
The name of the association shall be Southwestern Hills Neighborhood Association.
ARTICLE TWO: MISSION
The association mission is promoting neighborhood involvement and neighborhood improvement in areas of housing, social, governmental, and economic developments.
ARTICLE THREE: BOUNDRIES:
The association boundaries shall be George Flagg Drive intersecting with Park Avenue on the North, west side of Fleur Drive on the East, Army Post Road on the South, and 63rd Street on the West.
ARTICLE FOUR: MEMBERSHIP:
SECTION ONE: Membership is open to all persons who are residents, property owners or business owners within the described boundaries.
SECTION TWO: Any person eligible for membership may become a member by filing out required paperwork and staying current with annual dues. Each adult member above the age of 18 is entitle to one vote on matters submitted to membership for vote.
ARTICLE FIVE: MEETING:
SECTION ONE: An Annual meeting of membership during the month of November each year with exact date, time and place of meeting established by the board of directors, for the purpose of electing directors and addressing business as deemed necessary.
SECTION TWO: Three general meeting or special meetings are required each year in addition to the annual meeting. Meeting dates will be set by the board of directors.
SECTION THREE: It is recommended a 10-day advance notice be given for each meeting via email or US mail.
SECTION FOUR: Minutes of all board or general meetings shall be available to membership via website, general posting, or print.
SECTION FIVE: A minimum of 20% of total membership must be present to have a recognized vote in which the majority votes of those present will count. No proxy ballots are allowed. Only current members of Southwestern Hills Neighborhood Association are recognized voters.
SECTION SIX: Meetings are conducted with an overview of Roberts Rules of Order.
ARTICLE SIX: BOARD OF DIRECTORS
SECTION ONE: The board of directors may consist of eleven persons each elected by current members of the association, at the November general meeting. Directors must have been an association member for a minimum of 2-years. Directors serve a 2-year term. Director terms are split in odd and even election years, so all director terms do not expire in the same year.
SECTION TWO: Officers of the board of directors shall be the president, vice-president, secretary, and treasurer. Board officers are elected by the board of directors.
SECTION THREE: The board of directors shall hold monthly meetings except in December. A majority vote and quorum are required for board action. A quorum is a majority of elected board members. Directors vote on issues specific to the neighborhood.
SECTION FOUR: Members of the board of directors are expected to attend meetings. Members missing three consecutive regular or general meetings may be replaced by a majority of directors’ vote.
ARTICLE SEVEN: DUTIES OF OFFICERS
SECTION ONE: The president shall preside at all meetings of the general membership and the board of directors. The president is responsible to appoint committees as needed but will have no vote on appointed committees. The president shall present an overview of neighborhood issues at general meetings.
SECTION TWO: The vice president shall perform the duties of the president in the absence of the president.
SECTION THREE: The secretary shall keep minutes of all general and board meetings and be the custodian of association records. In the absence of the president and vice president the secretary shall perform the duties of president.
SECTION FOUR: The treasurer shall oversee and keep records of monies received and monies spent. The treasurer shall prepare monthly reports to the board. The treasurer presents an annual report.
ARTICLE EIGHT: COMMITTEES
SECTION ONE: The board shall establish and appoint committees as needed.
SECTION TWO: The board shall appoint an election committee to solicit candidates and oversee elections.
ARTICLE NINE: ELECTIONS
SECTION ONE: Any member of the association who is in good standing with dues paid and a minimum of two years in the association is eligible to serve on the board of directors. If running for a position a written or oral statement of purpose must be submitted to the election committee or a current board member 10-days before the election in November.
SECTION TWO: Those members seeking election are encouraged to set aside time requirements for committee and program needs.
SECTION THREE: Elected board of directors assume duties January 1st following the November meeting.
ARTICLE TEN: DUES
Annual dues will be established by the board of directors with approval of general membership.
ARTICLE ELEVEN: APPROVAL AND AMENDMENT OF BY-LAWS
SECTION ONE: Changing or adding by-law amendments require a quorum of 20% of that yearly membership present. If the quorum requirement is meant a 60% majority of the voting members is required to pass any action.